Enka High School- SIT By-Laws
Buncombe County Schools
Guidelines to School Improvement
Purpose: Each school must have a School Improvement Team
(SIT) that develops the School Improvement Plan (SIP). This plan should
identify the school’s efforts to improve student performance and reach
the educational goals of the school board.
References: G.S. 115C-105.27
Development and Approval of School Improvement Plans:
Buncombe County Schools Board Policy #605 is currently being revised to reflect updates and legislative changes.
Resource: NC School Improvement Planning Implementation Guide
from the State Board of Education and DPI (2009-10)
(flash drive has been provided to each principal for school improvement planning)
Timeline: A School Improvement Plan (SIP) may be in effect
for no more than two years. The plan will be reviewed and/or revised
each year with mid-year conferences conducted by curriculum staff. Teams
will generate new plans for two year cycles.
School Improvement Team Meetings shall follow all legal
requirements stated in G.S 115C-105.27. As a public body, the SIT will
comply with Open Meetings Law (G.S. 143-318.10) in regard to its
meetings. SIT meetings shall be advertised each semester on the school
website and by notifying the Superintendent’s office for notification
purposes. SIT members shall be emailed meeting notices at least 48 hours
prior to the meeting, and written minutes (after careful review) will
be posted on the school website in a timely manner. The SIT does not
hear personnel or student complaints. It is our recommendation that the
SIT team decides when it is appropriate to hear from guests who attend
the SIT meetings.
A closed session shall only be held when confidential
student information is discussed. To protect student confidentiality, it
is recommended that Parent Representatives be excused from closed
session. If closed session is required, use the following statement:
Chairman: I will entertain a motion for the SIT to go into
closed session pursuant to G.S. 143-318.11 for the following purposes:
Under subsection (a) (1) to prevent the disclosure of
privileged and confidential student information pursuant to 20 U.S.C.
The SIT team will consist of the principal, representatives
of the assistant principals, instructional personnel, instructional
support personnel, teacher assistants and parents of students attending
the school. Each group of school personnel will elect representatives
from their perspective group by secret ballot. Parents (at least 2) are
to be elected yearly in accordance with GS 115-C-105.27. Parents may not
be a building level employee.
Written minutes are required for the purpose of what topics
were discussed and what actions were taken. It is not an account for
informing someone who was not in attendance. Minutes should be posted to
the school website after careful review, in a timely manner Written
minutes are also required for closed session meetings; however, those
minutes shall be withheld from public inspection and not published on
the school’s website
The school improvement process allows for input from
stakeholders, including parents and student representatives. This
collaboration affords the opportunity to support the instructional
programs and meet the needs of all students.
Article I- Name
The name of the Enka High School Site Based Learning Team shall be the School Improvement Team (SIT).
Article II- Purpose
The purpose of the SIT (Jet Setters) is to deal with issues
directly and indirectly related to the instruction and school
environment by improvement through local flexibility and control.
The General Assembly of North Carolina views parental
involvement as a critical component of school success and positive
student achievement. It is the intent of the state of NC that parents,
along with teachers, have a substantial role in developing school
improvement plans. [NC General Statutes 115C-105.27]. Buncombe County
Schools encourage and endorse shared decision making as evident in our
mission statement, core values, and various policy directives.
Article III- Membership
The SIT may consist of the principal, assistant
principal(s), elected parent representatives, one elected Classified
Staff representative, one elected Certified Instructional Staff
representative, and one Support Staff, and two student representatives.
The represented groups shall be as follows:
a. Certified Instructional Staff – Elected representative of the departments.
b. Classified Personnel – Elected representative from the teacher assistants.
c. Support Staff – Elected representative from office staff, custodians, cafeteria staff, or bus drivers.
d. Parent representatives shall be nominated by
administration from the various parent groups represented at EHS
(Boosters, PTO, Volunteers). Parent members cannot be employed by Enka
High School. Members will depict the Enka High School demographics to
the extent as possible.
e. Student Body – Student Leadership – Two representatives elected by student government.
Article IV- Election and Terms of Service
Members shall be elected as follows:
Members from each department shall nominate and vote for their representatives.
A ballot with each nominated representative shall be voted
upon by the faculty, by secret ballot. Majority wins. The ballot is
voted as a whole.
Majority is determined by the total number of affirmative votes by the faculty. An abstention counts as negated vote.
Classified and Support staff representatives will be chosen by administration.
Parent representatives will be chosen by administration.
The SIT chair is nominated from the SIT committee.
Terms of Service:
SIT Chair- 3 years
Members (Certified, Classified, and Support)- 2 years
Parent- 4 years
Succession of Terms
When a staff member has served a two year term, he/she must
then rotate off for a minimum of one year, even if that staff member
changes representation due to a change in position within the school
(with the exception of the Instructional Support Staff).
Lack of Representation:
If during a term, any member of SIT shall resign, be
transferred, be dismissed from employment at EHS, or change teaching
positions within the school which would no longer permit the member to
represent the department that elected him/her, then the department that
he/she represented shall select another representative to be nominated
and approved by the particular department to complete the former
Article V- Voting Rights
Decisions will be made by consensus, when possible, with a
majority vote of 51% of a quorum as a fallback option. A quorum shall
consist of two-thirds of the elected SIT committee. Each SIT member
will make voting decisions on the best interests of students and school
as a whole.
In the event the chair determines after reasonable time
that a decision cannot be made by consensus, a vote will be taken.
Voting and discussion will be conducted using Robert’s Rules of Order.
An affirmative vote of 51% of the members present shall constitute the
majority. Each representative has one vote and agrees 100% to support
the SIT decisions. Each member has one vote, and votes as directed by
the majority of members in that team member’s constituency.
Consensus is not a vote. Consensus is a polling process to
ensure that members can support the position that is taken. When
consensus does not occur, the majority vote fallback option of 51% will
be implemented. Decisions are made by consensus when possible.
MEETING DAY AND TIME
a. The committee shall meet monthly during the school year, unless weather or calendar events prohibits meeting.
b. Additional meetings of the committee may be called by
the chair, the principal, or by a majority of the members of the
c. A summer meeting (retreat) may be held at a time and place determined by the chair and the principal.
d. Approved minutes of meetings should be posted in a
place that is visible to all staff and parents, which may include the
ARTICLE VI: Leadership Positions and Responsibilities
The following leadership positions will be established at
the summer meeting for SIT: SIT Chair and Recorder. SIT will elect
these positions at the last spring meeting. Any team member other than
Administrators may serve in a leadership position. Below is a list of
responsibilities for each of these positions:
Meet regularly with Administration to discuss school issues
and develop the agenda for the meeting. Standing items on the agenda
Updates on any sub-committees or assigned projects
Review of progress towards objectives set in the School Improvement Plan
Lead meetings and facilitate distribution of agenda to all team members of SIT
Remind team members about meetings at least one week in advance, asking for agenda items
Assist in completing reports due for the team
Facilitate public notification of meetings
Facilitate voting (see Article III Section 2)
Clear up any discrepancies in notes from the Recorder and other SIT members
Post approved minutes within one week of the meeting to the EHS website
Take the minutes at all meetings that clearly reflect the activities of the SIT
Get approval of minutes and distribute to SIT and EHS Staff
Maintain copies of the minutes, mid-year/annual reports, and other important documents for five years
Attend meetings regularly
Represent the interest of the constituent group - not just their own
Commit to making student-centered decisions, working toward
the goals of the School Improvement Plan, while working collaboratively
Bring issues and concerns of the constituent group to SIT meetings
Communicate the activities and decisions made by SIT to the constituent group
ARTICLE VII: Committees and Subcommittees
Members of SIT shall have the authority to establish and
dismantle Special or Standing Committees as needed to meet the purpose
of SIT as stated in Article II.
ARTICLE VIII: Amendment of Bylaws
An item for consideration shall be submitted to the SIT
team. Discussion of it shall be held at SIT, taken back to
Houses/constituents for discussion, and then be voted upon at the next
SIT meeting. The amendment will be considered approved by a ⅔ vote of a
quorum of the SIT.