SIT By-Laws

Enka High School- SIT By-Laws

 

 

Buncombe County Schools

Guidelines to School Improvement

2012

 

Purpose: Each school must have a School Improvement Team (SIT) that develops the School Improvement Plan (SIP). This plan should identify the school’s efforts to improve student performance and reach the educational goals of the school board.

 

References: G.S. 115C-105.27

 

Development and Approval of School Improvement Plans:

Buncombe County Schools Board Policy #605 is currently being revised to reflect updates and legislative changes.

 

Resource: NC School Improvement Planning Implementation Guide

from the State Board of Education and DPI (2009-10)

(flash drive has been provided to each principal for school improvement planning)

 

Timeline: A School Improvement Plan (SIP) may be in effect for no more than two years. The plan will be reviewed and/or revised each year with mid-year conferences conducted by curriculum staff. Teams will generate new plans for two year cycles.

 

School Improvement Team Meetings shall follow all legal requirements stated in G.S 115C-105.27.  As a public body, the SIT will comply with Open Meetings Law (G.S. 143-318.10) in regard to its meetings. SIT meetings shall be advertised each semester on the school website and by notifying the Superintendent’s office for notification purposes. SIT members shall be emailed meeting notices at least 48 hours prior to the meeting, and written minutes (after careful review) will be posted on the school website in a timely manner. The SIT does not hear personnel or student complaints. It is our recommendation that the SIT team decides when it is appropriate to hear from guests who attend the SIT meetings.

 

A closed session shall only be held when confidential student information is discussed. To protect student confidentiality, it is recommended that Parent Representatives be excused from closed session.  If closed session is required, use the following statement:

  

Chairman: I will entertain a motion for the SIT to go into closed session pursuant to G.S. 143-318.11 for the following purposes:

Under subsection (a) (1) to prevent the disclosure of privileged and confidential student information pursuant to 20 U.S.C. 1232g (FERPA).

 

The SIT team will consist of the principal, representatives of the assistant principals, instructional personnel, instructional support personnel, teacher assistants and parents of students attending the school. Each group of school personnel will elect representatives from their perspective group by secret ballot. Parents (at least 2) are to be elected yearly in accordance with GS 115-C-105.27. Parents may not be a building level employee.

 

Written minutes are required for the purpose of what topics were discussed and what actions were taken. It is not an account for informing someone who was not in attendance. Minutes should be posted to the school website after careful review, in a timely manner Written minutes are also required for closed session meetings; however, those minutes shall be withheld from public inspection and not published on the school’s website

 

The school improvement process allows for input from stakeholders, including parents and student representatives. This collaboration affords the opportunity to support the instructional programs and meet the needs of all students.

 

Article I- Name

The name of the Enka High School Site Based Learning Team shall be the School Improvement Team (SIT).

 

Article II- Purpose

The purpose of the SIT (Jet Setters) is to deal with issues directly and indirectly related to the instruction and school environment by improvement through local flexibility and control.  

 

The General Assembly of North Carolina views parental involvement as a critical component of school success and positive student achievement.  It is the intent of the state of NC that parents, along with teachers, have a substantial role in developing school improvement plans.  [NC General Statutes 115C-105.27]. Buncombe County Schools encourage and endorse shared decision making as evident in our mission statement, core values, and various policy directives.   

 

Article III- Membership

 

The SIT may consist of the principal, assistant principal(s), elected parent representatives, one elected Classified Staff representative, one elected Certified Instructional Staff representative, and one Support Staff, and two student representatives.  

 

The represented groups shall be as follows:

 

a.      Certified Instructional Staff – Elected representative of the departments.  

b.      Classified Personnel – Elected representative from the teacher assistants.

 

c.       Support Staff – Elected representative from office staff, custodians, cafeteria staff, or bus drivers.

d.       Parent representatives shall be nominated by administration from the various parent groups represented at EHS (Boosters, PTO, Volunteers).   Parent members cannot be employed by Enka High School. Members will depict the Enka High School demographics to the extent as possible.

e.      Student Body – Student Leadership – Two representatives elected by student government.

 

Article IV- Election and Terms of Service

 

Members shall be elected as follows:

 

  • Members from each department shall nominate and vote for their representatives.  

  • A ballot with each nominated representative shall be voted upon by the faculty, by secret ballot.  Majority wins. The ballot is voted as a whole.  

  • Majority is determined by the total number of affirmative votes by the faculty.  An abstention counts as negated vote.  

  • Classified and Support staff representatives will be chosen by administration.

  • Parent representatives will be chosen by administration.

  • The SIT chair is nominated from the SIT committee.


    Terms of Service:

    SIT Chair- 3 years

    Members (Certified, Classified, and Support)- 2 years

    Parent- 4 years


    Succession of Terms

    When a staff member has served a two year term, he/she must then rotate off for a minimum of one year, even if that staff member changes representation due to a change in position within the school (with the exception of the Instructional Support Staff).  


    Lack of Representation:

    If during a term, any member of SIT shall resign, be transferred, be dismissed from employment at EHS, or change teaching positions within the school which would no longer permit the member to represent the department that elected him/her, then the department that he/she represented shall select another representative to be nominated and approved by the particular department to complete the former member’s term.


    Article V- Voting Rights


    Decisions will be made by consensus, when possible, with a majority vote of 51% of a quorum as a fallback option.  A quorum shall consist of two-thirds of the elected SIT committee.  Each SIT member will make voting decisions on the best interests of students and school as a whole.

     

    In the event the chair determines after reasonable time that a decision cannot be made by consensus, a vote will be taken. Voting and discussion will be conducted using Robert’s Rules of Order. An affirmative vote of 51% of the members present shall constitute the majority. Each representative has one vote and agrees 100% to support the SIT decisions. Each member has one vote, and votes as directed by the majority of members in that team member’s constituency.

     

    Consensus is not a vote. Consensus is a polling process to ensure that members can support the position that is taken. When consensus does not occur, the majority vote fallback option of 51% will be implemented. Decisions are made by consensus when possible.


    MEETING DAY AND TIME

     

    a.  The committee shall meet monthly during the school year, unless weather or calendar events prohibits meeting.

     

    b.   Additional meetings of the committee may be called by the chair, the principal, or by a majority of the members of the committee.

     

    c.  A summer meeting (retreat) may be held at a time and place determined by the chair  and the principal.

     

    d.   Approved minutes of meetings should be posted in a place that is visible to all staff and parents, which may include the school’s webpage.


    ARTICLE VI:  Leadership Positions and Responsibilities

    The following leadership positions will be established at the summer meeting for SIT:  SIT Chair and Recorder.  SIT will elect these positions at the last spring meeting.  Any team member other than Administrators may serve in a leadership position.  Below is a list of responsibilities for each of these positions:


    CHAIR

  • Meet regularly with Administration to discuss school issues and develop the agenda for the meeting.  Standing items on the agenda should include:

  • Old Business

  • Updates on any sub-committees or assigned projects

  • Review of progress towards objectives set in the School Improvement Plan

  • New business

  • Lead meetings and facilitate distribution of agenda to all team members of SIT

  • Remind team members about meetings at least one week in advance, asking for agenda items

  • Assist in completing reports due for the team

  • Facilitate public notification of meetings

  • Facilitate voting (see Article III Section 2)

  • Clear up any discrepancies in notes from the Recorder and other SIT members

  • Post approved minutes within one week of the meeting to the EHS website


    RECORDER

  • Take the minutes at all meetings that clearly reflect the activities of the SIT

  • Get approval of minutes and distribute to SIT and EHS Staff

  • Maintain copies of the minutes, mid-year/annual reports, and other important documents for five years


    TEAM MEMBERS

  • Attend meetings regularly

  • Represent the interest of the constituent group - not just their own

  • Commit to making student-centered decisions, working toward the goals of the School Improvement Plan, while working collaboratively

  • Bring issues and concerns of the constituent group to SIT meetings

  • Communicate the activities and decisions made by SIT to the constituent group


    ARTICLE VII:  Committees and Subcommittees

    Members of SIT shall have the authority to establish and dismantle Special or Standing Committees as needed to meet the purpose of SIT as stated in Article II.


    ARTICLE VIII:  Amendment of Bylaws

    An item for consideration shall be submitted to the SIT team.  Discussion of it shall be held at SIT, taken back to Houses/constituents for discussion, and then be voted upon at the next SIT meeting.  The amendment will be considered approved by a ⅔ vote of a quorum of the SIT.



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