SIT By-Laws

                        Enka High School  School Improvement Team Bylaws
                                                    Revised May 2017
I. School Improvement Plan
A School Improvement Plan (SIP) may be in effect for no more than two years. The plan will be reviewed and/or revised each year with mid-year conferences conducted by curriculum staff. Teams will generate new plans for two year cycles (BCS Policy Code 3430).
II. School Improvement Team
A. Membership
Per BCS Policy Code 3430, each school shall have a SIT composed of the following members:
1. The principal shall be a member of the SIT. 

2. A Chairperson shall be elected by the SIT to serve as facilitator.

3. The SIT shall include representatives of the assistant principals, instructional personnel, instructional support personnel, and teacher assistants assigned to the school building.

4. School personnel shall be elected by their respective groups using a secret ballot. Members from each department shall nominate and vote for their representatives. 

5. A ballot with all nominated representatives shall be voted upon by the faculty.

6. Classified and support staff representatives will be chosen by administration.

7. A minimum of two (2) parents are to be elected in accordance with G.S. 115C105.27. Parents serving on the school improvement team shall reflect the racial and socioeconomic composition of the students enrolled at Enka High School and shall not be members of the building level staff.

8. A minimum of two (2) students are to be selected from student government.
B.  Terms of Service
1. All elected members of SIT will serve a term of three (3) years. No member shall serve consecutive terms.

2. Each department representative will serve a consecutive three-year term. Departments will be grouped accordingly: (A) CTE 1, Social Studies, Math, and English; (B) CTE 2, Special Education, Science, and, P.E.; and (C) Fine Arts/World Language, Student Services, and Media Center. 3. If during a term, any member of SIT shall resign, be transferred, be dismissed from employment at Enka High School, or change teaching positions within the school which would no longer permit the member to represent the department that elected him/her, then the department that he/she represented shall select another representative to be nominated and approved by the respective department to complete the former member’s term.
III. SIT Meetings
SIT meetings shall follow all legal requirements stated in G.S 115C-105.27. The SIT will comply with Open Meetings Law (G.S. 143-318.10). SIT meetings shall be advertised each semester on the school website. SIT members shall be emailed meeting notices at least 48 hours prior to the meeting, and written minutes after approval by vote, will be posted on the school website in a timely manner. SIT will determine when it is appropriate to hear from guests who attend the SIT meetings.
A.  Meeting Dates and Times
1. The committee shall meet monthly during the school year, unless weather or calendar events prohibit meeting.

2. Additional meetings of the committee may be called by the chair, the principal, or by a majority of the members of the committee.

3. A summer meeting may be held at a time and place determined by the chair and the principal.
B.  Leadership Positions and Responsibilities
The following leadership positions will be established annually: SIT Chair and Secretary. Any team member other than administrators may serve in a leadership position. Below is a list of responsibilities for each SIT position:
1. Chairperson
a. Meet regularly with administration to discuss school issues and develop the agenda for the meeting.  Standing items on the agenda shall include:

-Old Business

-Updates on any sub-committees or assigned projects 

-Review of progress towards objectives set in the SIP

-New business

b. Lead meetings and facilitate distribution of the agenda to all team members 

c. Remind team members about meetings at least forty-eight (48) hours in advance, asking for agenda items

d. Assist in completing reports due for the team

e. Facilitate public notification of meetings

f. Facilitate voting

g. Resolve any discrepancies in notes from the Recorder and other SIT members
2.  Secretary
a. Take the minutes at all meetings that clearly reflect the agenda items and votes of the SIT.

b. Ensure that the approved meeting minutes are posted on the school’s website.

3 Team Members

a. Attend meetings regularly.

b. Represent the interest of the constituent group.

c. Commit to making student-centered decisions and work collaboratively toward the goals of the School Improvement Team. 

d. Bring issues and concerns of the constituent group to SIT meetings.

e. Communicate agenda items and decisions to the constituent group.
D.  Voting
Decisions will be made by consensus, when possible, and with a majority vote when consensus cannot be reached. A quorum of two-thirds of all elected SIT members shall be required for all official votes.
In the event the Chair determines that a decision cannot be made by consensus, a vote will be taken. Voting and discussion will be conducted using Robert’s Rules of Order. Each member shall have one vote and shall vote as directed by the majority of members in that team member’s constituency. The administrative team shall share one vote.
E.  Closed sessions
A closed session shall only be held when confidential information is discussed. To protect confidentiality, it is recommended that Parent Representatives be excused from a closed session. If a closed session is required, use the following statement:    Chair: I will entertain a motion for the SIT to go into closed session pursuant to G.S. 143-318.11 for the following purposes: Under subsection (a) (1) to prevent the disclosure of privileged and confidential student information pursuant to 20 U.S.C. 1232g (FERPA).
F.  Committees and Subcommittees
The School Improvement Team shall have the authority to establish and dismantle Special or Standing Committees as needed to meet the purpose of SIT.
IV. Amendment of Bylaws
Any EHS stakeholder may submit a proposal for consideration of an amendment to the bylaws. Consideration shall be submitted to the SIT team.  Discussion of the item shall be held at SIT, taken back to constituents for discussion, and then be voted upon at the next SIT meeting.